What Is CMMS Software?
CMMS is a shortened term for Computerized Maintenance Management Software to which this refers to the set of programs that are designed to improve the effectiveness and efficiency of maintenance activities. But there are many people who ask on what it exactly does. As a matter of fact, the answer lies on the features that it has.
Improving the maintenance effectiveness as well as efficiency can occur only when maintenance functions are monitored, scheduled and planned. With this in mind, a big number of CMMS solutions has different tools that help in completing this which include the work dashboard to understand schedule and workload, automated work requests, collection of equipment and asset detail similar to serial number, location, description, cost and install date, inspection checklist organizer as well as generator, ability to schedule rounds on periodic, monthly, weekly or even daily basis, computerized generation, tracking and scheduling of all management like work orders, repairs and preventive maintenance as well as the use of mobile handheld devices in removing paperwork and increasing mobility.
As for those who are not IT oriented, CMMS system can be used directly on the computers used by the company or hosted or web based. Of course, each method has its merits and demerits but generally speaking, web based CMMS offers lower TCO or Total Cost of Ownership. As soon as CMMS solution has been implemented with the maintenance staff and management trained on using the program, work orders, work requests, preventive maintenance, inspections and repairs could be assigned, scheduled and processed.
The results are then transmitted to CMMS by using mobile devices. All results are stored and used for providing management reports in order for the maintenance managers to know where the assets are and the condition that they are currently in.
Maintenance staff effectiveness and efficiency are increased by means of streamlining work management process. Assuming that it is implemented properly, it is expected to gain around 10 to 30 percent decrease in repair, operational and maintenance cost. The decrease in the cost using the aforementioned tools is because such solution enables maintenance management, organizes work management and eliminates paperwork which become proactive.
By having proactive maintenance operation, this allows maintenance and facilities managers to lower their labor costs by means of having less untimely emergency repairs, lower energy bills, increase the useful lifecycle of assets via better preventive maintenance, lowers the capital expenditures since assets need major repairs or replacement less frequently.
In a nutshell, CMMS solution gives maintenance as well as facility managers better grasp for making maintenance management a well run and visible function in the organization.